TENDER SUBMISSION CHECKLIST FOR IRISH SMEs
Prepared by BidPilot | https://gotbidpilot.com

Tender title: ______________________
Buyer and tender reference: ______________________
Submission deadline and time zone: ______________________
Clarification deadline: ______________________
Bid owner: ______________________

### 1. Check the opportunity
- Read the notice, specification and attachments.
- Confirm the lot and submission procedure.
- Check mandatory eligibility and exclusion requirements.
- Review scoring criteria, weightings and minimum thresholds.
- Confirm capacity, delivery locations and contract terms.
- Record a bid or no-bid decision.

### 2. Track every requirement
- List requirements with an owner and due date.
- Separate mandatory items from scored questions.
- Record word limits, page limits and required formats.
- Submit clarification questions before the deadline.
- Review updated documents and clarification responses.

### 3. Prepare required evidence
Only include documents the buyer requests or permits.
- Complete supplier declarations and requested forms.
- Check requested tax clearance evidence.
- Check insurance levels and validity dates.
- Check certifications or equivalent evidence where accepted.
- Prepare requested references and comparable contracts.
- Include team CVs and subcontractor information if requested.
- Include requested data protection and security information.
- Confirm evidence is current and matches the bidding entity.

### 4. Write the response
- Answer every question against the scoring criteria.
- Explain methods, responsibilities and timescales.
- Support claims with specific, verifiable evidence.
- Include mobilisation, continuity and risk plans where requested.
- Confirm commitments are realistic and approved.
- Remove placeholders and unsupported claims.

### 5. Check pricing
- Use the buyer's pricing schedule.
- Complete required cells and check calculations.
- Confirm currency, VAT treatment and assumptions.
- Check totals against the written response.
- Include all required delivery and contract costs.

### 6. Review final files
- Recheck mandatory requirements.
- Confirm signatures and internal approvals.
- Check filenames, file types, sizes and password restrictions.
- Open every final file to confirm readability.
- Remove tracked changes, internal comments and draft versions.
- Arrange an independent review where possible.

### 7. Submit and keep records
- Use the buyer's specified submission channel.
- Leave time for upload or portal problems.
- Complete the final submission step before the deadline.
- Save the receipt and exact submitted files.
- Record the outcome and lessons from buyer feedback.

FINAL SIGN-OFF
Reviewer: ______________________
Date: ______________________
Outstanding issues: ______________________

This is a general preparation aid, not a guarantee of compliance or an award. The buyer's current tender documents take priority.

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Source: [Got Bidpilot](https://gotbidpilot.com)